Process Assistant II or III - Fuel Infrastructure (Hybrid)

Job Summary

Dominion Energy's Critical Infrastructure group is looking for a Process Assistant II or III to work out of our Orange County, Virginia office.
 
The Process Assistant II performs a variety of clerical tasks that support a specific workflow or phase within a business process. Working under immediate supervision, this role is accountable for the transaction of part(s) of business processes. 

Job tasks require the Process Assistant II have a general knowledge in the area of their assignment and understand company policy and procedures to enable them to process information, documents, or materials. Tasks include: 

• Set up comprehensive records and files
• Prepare standard reports and charts
• Compile data from various sources and forms 
• Contact other departments to obtain information & reconcile routine discrepancies
• Perform advanced arithmetic calculations
• Maintain record of documents processed, make any necessary corrections, and code items
• Maintain communication with department regarding any missing or incorrect data
• Utilize computer systems and/or other related equipment to record, store and retrieve information. 
• Preparing and compiling regular and special reports using established formats and procedures 
• Perform highly structured clerical duties based off established procedures.
• Perform other duties as requested or assigned

 
Additional responsibilities for the Process Assistant III position: 
 

• Informing departments of missing or incorrect data
• Performs comprehensive clerical duties that are highly structured according to established procedures
• Selecting and compiling data from multiple sources
• Performing calculations to translate data and information into required results 
• Investigating and providing routine explanations of variations from generally expected results
• Resolving discrepancies found within regular and special reports
• Communicate with a variety of administrative and professional employees within and outside the company

Required Knowledge, Skills, Abilities & Experience

Process Assistant II

The knowledge, skills, abilities, and experiences that are required for entry into this job include the following:

• Ability to manage multiple activities and resources.
• Strong oral and written communication skills.
• 2+ years general office experience.
• Proficient personal computer skills.
• Proficient skills using spreadsheets, word processing applications, and SAP.
• Basic knowledge of company and department procedures.
• Basic analytical and problem-solving skills.
• Ability to answer, route, and handle customer calls
• Basic knowledge of approving and/or reviewing timesheets
• Ability to schedule meetings and take minutes
• Ability to order and maintain an inventory of office supplies and materials
• Basic knowledge of reconciling flex cards
• Basic knowledge of paying invoices (SAP, Flex Card, etc.)
• Basic knowledge of handling requisition purchase orders (POs)
• Basic knowledge of creating work orders (SAP and others)
• Basic knowledge of creating & updating Preventative Maintenance (PM) plans (SAP and others)
• Basic knowledge of creating & updating Functional Location (FLOC) equipment & classification data (SAP and others)

Process Assistant III

The knowledge, skills, abilities, and experiences that are required for entry into this job include the following:

• Comprehensive knowledge of company and department procedures associated with business process or function.
• Ability to prioritize work and exercise considerable discretion in
• performance of duties
• Strong oral and written communication skills.
• 5+ years general office experience.
• Strong skills using spreadsheets, word processing, database applications and SAP.
• Ability to manage multiple activities and resources.
• Strong personal computer skills.
• Strong analytical and problem-solving skills.
• Ability to answer, route, and handle customer calls
• Basic knowledge of approving and/or reviewing timesheets
• Ability to schedule meetings and take minutes
• Ability to order and maintain an inventory of office supplies and materials
• Basic knowledge of reconciling flex cards
• Basic knowledge of paying invoices (SAP, Flex Card, etc.)
• Basic knowledge of handling requisition purchase orders (POs)
• Basic knowledge of creating work orders (SAP and others)
• Basic knowledge of creating & updating Preventative Maintenance (PM) plans (SAP and others)
• Basic knowledge of creating & updating Functional Location (FLOC) equipment & classification data (SAP and others)

The company is actively seeking United States military veterans and service members who meet the qualifications outlined below.
•    Military service members and veterans with ranks from E3-E5, W1-W2, or O1-O3  plus appropriate equivalent combination of education and years of experience as outlined above.
 

Education Requirements

Required degree (equivalency not accepted in lieu of required degree):

High School Graduate , GED

Licenses, Certifications, or Quals Description

Working Conditions

Other Working Conditions

Test Description