Nuclear Document Mgmt Specialist I/II - Innsbrook

Job Summary

The Nuclear Records department is looking to fill one position at either Nuclear Document Management Specialist I or II levels at the Innsbrook, VA location.   This role will be entry level to fully proficient level in the Nuclear Document Management (NDM) Specialist series, and it will be filled commensurate with the applicant's experience level.

The Specialist supports the mission of the NDM program by performing a variety of work assignments and more specialized tasks to further develop and enhance document management expertise. This level is distinguished from the Nuclear Document Management Specialist I by the increased application of technical and analytical skills and plant process knowledge. This position uses existing policies and procedures to solve routine to more complex problems, receiving some instruction, guidance and direction from more senior level roles. Ensures compliance with regulatory and legal requirements dictated by Nuclear Information Record Management Association standards and DOM-QA-1.

Specific job duties include:

•    Processing a high volume of documents from different Nuclear departments through prepping, scanning, and indexing;
•    Providing excellent customer service at the Records Counter and via the phone;
•    Processing station or other location mail;
•    Aiding in the retrieval of records;
•    Participating in the annual assessments of priority copyholder locations;
•    Ensuring the Emergency Preparedness books are complete and up-to-date;
•    Providing station support as needed for the VPP Committee, IDEA Council, ERO members, and fleet/station administrative areas.
 
In addition, the Nuclear Document Management Specialist II will perform all or most of the following specialized tasks, with some oversight or review of their work.  Certain tasks may be station/location specific:
 
•    Creating and maintaining revision-controlled drawings and field books for station craft areas. This involves processing revision-controlled drawings, design changes, ETE’s, calculations, specifications and other materials, and communicating with the Engineering group to ensure a quality product;
•    Resolving document management issues and implementing corrective actions;
•    Researching and retrieving legacy documents and drawings;
•    Distributing priority-controlled procedures and drawings;
•    Processing Vendor technical manuals and approval packages for specific revised procedures;
•    Maintaining and updating each department’s Nuclear Records Retention Schedule (NRRS), including reviewing every revised procedure to assess effect on retention, and making updates as needed;
•    Assisting more experienced staff with the coordination of internal assessments and Nuclear Oversight Audits;
•    Maintaining offsite records and overseeing the filing and destruction of records that have met the retention schedule;
•    Training customers on all aspects of records management software applications such as Electronic Document Management Systems (EDMS);
•    Providing support to the EDMS Code Manager and assisting station personnel with the assignment and use of the EDMS;
•    Processing and maintaining all electronic media and electronic media database;
•    Overseeing the inspections for biennial electronic media assessment;
•    Maintaining the station’s NDM webpage;
•    Maintaining and updating DMIS; PASSPORT;
•    Providing fleet support for Documentum to include participating in testing, maintenance and improvements;
•    Supporting the Micrographics equipment by testing and verifying user manuals.

Required Knowledge, Skills, Abilities & Experience

The knowledge, skills, abilities and experience required for entry into this job include the following:

Nuclear Document Management Specialist I:  0+ years directly related experience;
Nuclear Document Management Specialist II:  2+ years directly related experience;

Ability to learn execute company policies and NDM department procedures;

Ability to manage multiple activities and resources, and to prioritize work;

Ability to exercise independent judgment in accordance with well-defined policies, standard procedures and techniques;

Demonstrated self-motivation and ability to work independently;

Strong analytical and problem-solving skills;

Strong customer service skills and ability to work with a team;

Demonstrated attention to detail;

Excellent oral and written communication skills;

Excellent computer skills

Education Requirements

Degree or an equivalent combination of education and demonstrated related experience may be accepted in lieu of preferred level of education:

Associate
Preferred Discipline(s):  Business Administration, Information Systems

Other disciplines may be substituted for the preferred discipline(s) listed above.

Licenses, Certifications, or Quals Description

Working Conditions

Other Working Conditions

The NDM Staff participates in an on-call beeper schedule to respond to and support a station’s immediate Document Management needs.

Test Description

No Testing Required.