Administrative Assistant II

Job Summary

Dominion Energy's Electric Transmission Communications, Permitting and Workforce Engagement organization is currently seeking an Administrative Assistant to provide department-wide support. Under general supervision, this role provides clerical and administrative/secretarial support to a management level(s), and department or staff. Performs general office duties such as: answering and screening telephone calls, making appointments and scheduling meetings, processing mail and faxes, composing correspondence, collecting, compiling and analyzing information and data, providing information on inquiries, maintaining and updating office supplies, assisting in maintenance of department files, performing data entry and maintaining and updating department informational databases. May process expense reports/invoices, provide budget tracking support, handle confidential records and information and make travel arrangements. Uses discretion in making decisions regarding planning, organizing and scheduling work. Provides general typing and word processing support. Regularly uses computer software such as word processing, spreadsheets, graphics and presentation software.

Department specific duties to include assisting in employee experience programming such as orientation, new employee onboarding, intern and employee events. Support recruiting efforts such as processing on campus career fair reservations and logistics. Help manage promotional item procurement for new employee recognition gifts, relationship management, public event apparel for employees, etc. This position requires a willingness to be flexible in support of various other duties as assigned.

Required Knowledge, Skills, Abilities & Experience

The knowledge, skills, abilities and experience required for entry into this job include the following:

3+ years directly related experience

Ability to collect, compile and analyze information and data

Good oral and written communication skills

Proficient organizational skills

Proficient skills operating computerized and standard office equipment

Proficient in use of word processing, spreadsheet, graphics and presentation software

Ability to understand company policies and procedures, including invoice processing, travel and expense rules, monetary approval protocols, etc. 

Some clerical/administrative experience

Understanding of SAP

Education Requirements

Required Degree (equivalency not accepted in lieu of required degree):

High School Graduate, GED

Licenses, Certifications, or Quals Description

Working Conditions

Other Working Conditions

Test Description

This job requires recommended test results from SHL Microsoft Assessment(s) administered online during the employment selection process.

Microsoft Word - This test evaluates a candidate’s ability to perform certain operations in a simulated environment of Microsoft Word, and includes the following topics: Applying Illustrations and Graphics, Applying Page Layout, Creating Content, Creating, Printing, and Saving Documents, Formatting Content, Proofreading Documents and Reviewing, Maintaining, and Securing Documents.  

Microsoft Excel - This test evaluates a candidate's ability to perform certain operations in a simulated environment of MS Excel, and includes the following topics: Applying Formulas and Functions, Creating and Analyzing Data, Formatting Cells, Data, and Content, Managing Workbooks and Worksheets, Presenting Data Visually, and Printing and Views.

Microsoft PowerPoint - This test evaluates a candidate’s ability to perform certain operations in a simulated environment of Microsoft PowerPoint, and includes the following topics: Applying Transitions and Animations, Creating, Managing, and Saving Presentations, Formatting Presentation Content, Reviewing, Collaborating, and Delivering Presentations, and Working with Multimedia Elements, Images, and Illustrations.