Administrative Assistant I/II/III (Alexandria)

Job Summary

Under general supervision, this role provides the highest level of clerical and administrative/secretarial support to a management level(s) and department or staff. Performs general office duties such as: answering and screening telephone calls, making appointments and scheduling meetings, processing mail and faxes, initiating and composing correspondence, collecting, compiling and analyzing information and data, performing higher level calculations and analyses, investigating questionable areas and making administrative decisions, maintaining and updating office supplies, assisting in maintenance of department files, performing data entry and maintaining and updating department informational databases. May process expense reports/invoices, provide budget tracking support, handle confidential records and information and make travel arrangements. Exercises considerable discretion in performance of duties and responsibilities. May provide guidance and assistance to less experienced office support staff. Provides typing and word processing support. Regularly uses computer software such as word processing, spreadsheets, graphics and presentation software.

Required Knowledge, Skills, Abilities & Experience

Administrative Assistant I: 

The knowledge, skills, abilities and experience required for entry into this job include the following:

• 0-2 years of directly related experience.
• Ability to collect, compile and analyze information and data
• Basic understanding of operation of computerized equipment and standard office equipment
• Basic skills in use of word processing, spreadsheet, graphics and presentation software
• Oral and written communication skills

Administrative Assistant II: 

The knowledge, skills, abilities and experience required for entry into this job include the following:

• 3+ years directly related experience
• Ability to collect, compile and analyze information and data
• Good oral and written communication skills
• Proficient skills operating computerized and standard office equipment
• Proficient in use of word processing, spreadsheet, graphics and presentation software Understanding of company policies and procedures
• Some clerical/administrative experience
• Understanding of SAP

Administrative Assistant III:

The knowledge, skills, abilities and experience required for entry into this job include the following:

• 5+ years of extensive clerical/administrative experience
• Ability to collect, compile and analyze information and data
• Strong oral and written communication skills
• High level of initiative and ability to exercise judgment and discretion
• Strong skills operating computerized and standard office equipment
• Excellent skills using word processing, spreadsheet, graphics and presentation software
• In depth knowledge and understanding of company policies, practices and procedures
• Strong planning and organizational skills
• Proficient in use of SAP

Education Requirements

Required degree (equivalency not accepted in lieu of required degree):

High School Graduate , GED

Licenses, Certifications, or Quals Description

Working Conditions

Other Working Conditions

Test Description